Waterloo, Ontario, Canada
Posted: 28-Mar-23
Location: Sacramento, California
Type: Full Time
Salary: $60,059.30 - $76,651.93 Annual
Categories:
Preferred Education:
Internal Number: 1388
Classification: Procurement Specialist - Represented by SHRA Employee Association
The Procurement Specialist/Buyer will be a member of a dynamic, growth-minded team with a culture of working hard, learning new skills that benefit the Agency, and having fun in the process. The Procurement Specialist/Buyer will be the point person for procuring Agency supplies, supporting the general office needs for Procurement, and performing the role of an Agency buyer.
Purpose: To administer contracts and procure services and supplies for the Agency per the Agency's procurement policies and procedures.
Job Duties & Responsibilities:
Service & Construction Bidding
Maintain spreadsheets for bids awarded daily and tabulate and assess bid prices
Develop complex bid specifications for commodity, service, construction and professional services packages
Work with requesting staff and vendors to estimate bid cost
Work with local enforcement and government agencies on legal language required in documents
Coordinate pre-bid, award and pre-construction conferences
Work with legal department and supply them bid information in the event of a bid protest
Check vendor references and set up vendor/staff meetings
Check that bid package requirements are met
Supplies Procurement
Research, prioritize and determine appropriate procurement procedures based on dollar amount and Agency policy
Contact vendors for specifications and determine if specifications meet requirements
Write specifications and send to vendors, determining best quantity to cost
Suggest alternate products
Database Maintenance
Set up and update vendor information in database
Contact IRS for update on various legal requirements pertaining to vendors
Determine if vendor is certified as minority, determine requirements for entry into database
Produce reports
Maintain project management database
Departmental Support
Assist in the development and updates of Agency policies and procedures for department
Train staff in procurement procedures and review work for correctness
Contract Maintenance
Use word processing software to prepare contracts and other documents
Request and review required insurance certificates and license numbers
Provide legal department with advice and waivers
Coordinate meetings with staff and vendors for signing of contracts and pre-bids
Distribute contracts and develop contract electronic filing
Advise vendors of Agency procedures, policies, timelines and scope of work, wage and legal requirements
Sign contracts per Agency policy and guidelines
Train responsible staff on requirements of contract so they can maintain contract
Ensure compliance of departmental, state and local law
Prepare purchase orders and make change orders to purchase orders
Terminate contracts
Education and Experience:
Bachelor's Degree plus 1 year experience OR Associate's Degree plus 3 years experience OR 5 years experience relevant to the position.
As a condition of employment with SHRA, this employee will be required to complete a COVID-19 vaccination recommended by the Centers for Disease Control and Prevention and approved by the U.S. Food and Drug Administration (including for emergency use) and provide proof of vaccination to the Human Resources Department prior to employment.
SHRA is an Equal Opportunity Employer.
Examination Process:
Up to 16 candidates who pass the written examination will be invited to an oral examination. Only those who successfully pass the oral examination will be placed on an eligible list for this classification.