Power Design has an exciting opportunity for an assistant property manager to join the organization in beautiful St. Petersburg, Fl. The Administrative Assistant Property Manager will help oversee and manage all company real estate assets, including our newly-expanded, 33-acre corporate headquarters with four multi story buildings. This role is responsible for the successful operations of all company real estate property while working directly with the property manager to organize, plan and execute goals.
Assist Property Manager with all aspects of day-to-day operations and administrative support as needed.
Vendor contract administration, bid summaries, and budget/variance report review.
Periodic property inspections and vendor walks.
Creation and maintenance of a filing and organizing system for Property Management documents.
Accurately prepare correspondence, purchase orders and other documents.
Prepare and maintain summary Excel spreadsheets.
Manage heavy incoming and outgoing e-mail traffic.
Prepare project meeting minutes when applicable.
Maintain and keep track of schedule/calendar using Microsoft Outlook.
Prepare monthly expense reports for Property Manager and other team members (as required).
Run errands as needed or requested.
Time coding for Property Manager and other staff as needed.
Provide backup support as needed or requested.
Other tasks and assignments as needed or requested.
Plan and coordinate property management events.
Manage, update, close out work orders as needed.
here’s what we’re looking for…
Real Estate Industry/Property Management/Construction Management experience required.
College degree preferred.
Technical proficiency with Microsoft Office (Outlook, Word, Excel), Adobe Acrobat/Bluebeam, internet navigation/research, strong typing skills.
Experience with internet-based work Order software (i.e. Angus Anywhere, Workspeed, etc.).
Ability to work with little supervision: meet deadlines, prioritize assignments, provide recommendations and effectively communicate updates.
Experienced in supporting senior management as well as providing support to two or more people simultaneously.
Demonstrated self-motivator and proactive in managing long-term projects and assignments in balance with daily tasks.
Proven teamwork orientation and skills.
Strong verbal, written, communication, and organizational skills.
Should have flexible schedule and be able to work outside the core business hours (occasionally on short notice, and a limited basis) as needed.
Proven ability to manage multiple, fast moving priorities and adapt to change
Strong customer focus.
Ability to accurately proofread and edit.
Demonstrate and uphold all of Power Design's core values, which include integrity, accountability, teamwork, innovation and growth.
Additional Salary Information: Power Design has national health and dental plans, and we also offer life insurance and short and long term disability plans. You’ll receive paid vacations and holidays as well as national discount programs for everything from movie tickets to flowers, rental cars, phones and vehicles! We also offer a 401(k) retirement plan as well as incentive and recognition programs.
About Power Design
With more than 160 active projects, a 133,000-square-foot national headquarter facility, a 100,000-square-foot distribution center, and accumulative revenue exceeding $2 billion dollars, Power Design is one of the top electrical contractors in the United States. Located at our corporate headquarters, Power Design's 16,000-square-foot training center is used for core training and hands-on simulation experiences to provide real-life applications, keeping us at the forefront of innovative training practices and techniques.
Since founded in 1989, Power Design has operated as a family-run business built on an unbending foundation of quality service and loyalty to our employees and customers. Our commitment to customer service has enabled us to partner with the top 100 general contractors as ranked by Engineering News-Record (ENR).
At Power Design, we are committed to providing a quality product and excellent customer service. While our growth is a part of our culture, business decisions are made based on long-term relationships and commitment, not profit margins. Partnering with Power Design means having a team member on board that seeks to create successful, innovative projects, delivered on time and on budget.