Looking for an experienced Property Manager for a 100 unit Section 8 apartment community in La Porte, IN.
Basic Scope and Function of Position
Provides the highest quality products and services to ensure the efficient operation of the Property. To provide front line service and support to those in need of supervision and or support to ensure daily operations of the property are maintained.
Operates the property within the financial guidelines and budget established by the Community Manager and Owner.
Conducts physical inspections of the property; and through subordinate staff directs maintenance, grounds and custodial staff in meeting established property physical standards.
Directs and evaluates the job performance of office staff; provides for training, ensures that all staff operate within established policies and procedures, and measures performance against established property goals.
Interviews, hires, and orientates property staff.
Through example and supervision, ensures a professional appearance and attitude for all property staff.
Maintains occupancy at established levels by completing marketing plans, advertising and ensuring that established sales techniques and methods are used effectively by leasing staff.
Directs staff to respond to all resident requests or complaints in a timely, efficient and courteous manner.
Designs, implements and maintains resident retention programs including newsletters, recognition and social activities.
Reports unusual or extraordinary circumstances regarding residents or the property.
Seeks educational and development opportunities in order to stay current with company goals and industry trends.
Responds to changes in organization and property by assuming additional responsibilities as assigned.
Ensure that on-site personnel comply with all published policies and procedures.
Inspects exterior and interior of each assigned project weekly: prepares recommendations for repairs and replacements, and follows up for approvals and completion.
Review delinquent accounts and takes required collection action; transmits all collected funds immediately.
Audit petty cash.
Review sampling of new leases, checks for completeness, accuracy, and insuring leasing procedures are followed by staff.
Maintain accurate vacancy report status and submits reports.
Monitor Preventative Maintenance Calendar: reviews status of complete and incomplete work orders, resolving problems.
Prepare property budget and reviews all financial report monthly to ensure adherence to operating budget. Explain all variances.
Review all contractual services and solicits new bids as needed. Approves all purchase orders and routinely inspects inventory and supplies.
Conduct interviews for site personnel, monitors and evaluates performance, ensure compliance with Federal and State employment laws, submits payroll, and recommends salary action.
Prepare short term and long term marketing plans, approves advertisements, and ensure vacant units are market ready.
Maintain systems for supporting efficient procedures (filing, business correspondence, purchase orders, rent collection, property inspections, maintenance, staffing, resident relations, etc.)
Respond to changes in organization and property by assuming additional responsibilities as assigned.
Work with resident activities and the resident service coordinator (if applicable).
Position requires a minimum of 2 years of Property Management experience
Property Manager license required
Section 8 experience strongly preferred
Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action.
Effectively convey ideas, images and goals to a diverse group of personalities.
Must possess a positive attitude and the ability to smile under all circumstances.
Achieve Fair Housing certification prior to interaction with prospects or residents.
Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite, as well as community software applications.
Able to participate in training in order to comply with new or existing laws.
Able to work evenings and weekends.
Present self in a neat, clean and professional manner
Comply with expectations as demonstrated in the Employee Handbook.
Strong interpersonal & business communication skills
High level of organization and attention to detail
Knowledge of financial reporting
Excellent judgment in matters pertaining to the Property.
About Vista Capital Management Group
Located in Greenville, SC, Vista Capital Management Group is a full service real estate management company specializing in multi-family property management. Vista Capital Management currently provides property and asset management services for over 2,100 units, representing a total valuation of over $200,000,000 throughout the Southeast and Mid-Atlantic Regions of the United States.