The Lease Administrator is responsible for auditing and abstracting property lease documents as well as entering transaction details into the property management system. This position will oversee transaction deadlines and notifications of changes over the life of the lease.
ESSENTAIL FUNCTION AND RESPONSIBILITIES:
• Responsible for reviewing and auditing lease abstracts completed by the management team. • Enter new leases and amendments into Yardi software with accuracy. • Track all critical dates for reporting to the Portfolio Managers. • Request and process certificates of insurance as required by the lease documents. • Entering insurance information, based on tenant and vendor certificates. • Tracking all documents received to ensure all documents are processed. • Work with regional staff to obtain appropriate documentation for tenant move in and move out, as well as any other needed documentation. • Process Move-In, Move-Out and Hold Over notices for timely invoicing of tenant and adjustment of tenant’s account. • Process square foot adjustments and building size changes. • Assist in the management of the lease process including initiation of transactions, document processing, data input, and the tracking/reporting of each lease transaction. • Assist Director of Property Management with designing, producing standard, ad hoc reports and review of other reports, as needed. • Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage of scan documents. • Ensure data integrity. • Identify potential conflicts in lease or high risk items. • Create and conduct audit functions, tracking and reporting conflicts and errors. • Review leases relative to pertinent information including free rent, prepaid rent, security deposits, etc. • Build and maintain relationships with all levels of management and accounting staff. • Review Yardi abstracts to ensure entry accuracy. • Other duties as assigned.
• Bachelor's degree or equivalent work experience • Minimum 2 – 4 years lease audit/administration experience • Experience with and knowledge of property management/accounting-type systems including data entry and CAM reconciliations. Yardi Software experience preferred • 3-5 years of commercial real estate experience • Basic understanding of accounting principles. • Ability to excel in a fast-paced environment with rapidly changing priorities. • Driven, quick learner, self-starter, team player • Excellent time management skills and a proven ability to meet deadlines. • High-level accuracy and thoroughness; able to monitor own work to ensure quality.