This is an exciting opportunity to be a part of our Real Estate leasing team! Hobbs Brook Management is a commercial property management and development firm with over 4 million square feet of owned office space, and growing.
Lease Administration for all owned and leased properties (Includes Colliers Work Trac, TAB, Yardi - submission and implementation of proposed Yardi system, TAB, Timberscan, SharePoint Building Engines)
Daily office Administrative responsibilities and support of Leasing Department. Answer telephones, copy, filing, mail/overnight packages, etc.
Manage, update and track building floor plans/floor plates of tenant square footage/lease expiration dates.
Prepare confirmation of Commencement/Exhibits for owned properties
Prepare Lease Summaries of Lease documents and amendments and submit to appropriate parties.
Prepare PR Lease Bundles of new tenants for press release (work with leasing and PR firm)
Assist with Tenant notifications, including emails, memos, cover letters etc.
Responsible for the maintenance of all Lease files (electronic & manual)
Maintain Hobbs Brook and FM Global archived lease files
Maintain and update Tenant contact list for owned and leased properties
Assist with monthly marketing and vacancy reports
Track data of leased transactions and activity
Assist with updating Tenant contact information through Building Engines system
Generate Purchase Orders and process invoices for the Leasing and Construction team
Review lease documents and amendments to ensure proper exhibits are attached and security deposits/Letters of Credit are received.
Collect/file Tenant Parking Request forms
Assist with Certificates of Insurance (COIs), follow up on requests for updated and additional certificates.
Associates degree in Business or related discipline preferred
At least 5 years of experience in an administrative role for a commercial real estate company
Excellent verbal and written communication skills; must be able to communicate effectively with peers, business partners, and company leadership
Understanding of leasing terminology
Strong organizational and time management/prioritization skills as well as analytical ability and attention to detail
Computer proficiency with MS Office, including Project, Excel, Word, PowerPoint, etc.
About Hobbs Brook Management LLC
Hobbs Brook Management LLC, has been a pioneer in the development of premier office space in the Boston suburbs since 1952. We believe the most valuable thing we develop isn’t a building. It’s a relationship. As both an owner and operator, Hobbs Brook Management is committed to providing its tenants, their employees and customers with a reliable and fully functional business environment. Hobbs Brook Management is the real estate division of FM Global.