The Assistant Property Manager is responsible for assistance with managing and overseeing the Operations and Maintenance of a first class office campus. The goal of this position is to provide superior service to the Buildings, Tenants and Ownership. The Assistant Property Manager reports to the Senior Property Manager.
Tenant Relations: Respond to Tenant requests; coordinate with Senior Property Manager, Engineering Department and Maintenance Staff to resolve problems. Maintain positive relationships with all Tenants. Respond to Building issues, problems, and concerns while insuring compliance is maintained with the Building’s Rules and Regulations,
Work well in a team environment- building engineers, administrative support and other corporate office departments,
Financial Reporting/Annual Budgets: Assists Senior Property Manager in detail with the preparation of the annual budget, forecasts, monthly accruals and monthly variance reports. Assistant Property Manager is involved with planning and coordinating operation and capital expenditures, should understand the impact of variance on the NOI and Cash Flow of the Property and provide variance explanations to the Senior Property Manager for Ownership
Vendor Relations/Property Inspections: Perform periodic maintenance and janitorial inspections of the Property to assure maximum performance and efficiency. Recommend and direct alterations, maintenance and reconditioning of the property in coordination with the Senior Property Manager. Position will provide direction and supervision to the Service Contract providers to assure contract enforcement,
Contract Management: Prepare Request for Proposals; obtain bids and present recommendations to the Senior Property Manager for timely purchasing of specific goods and services. Assist with development of contracts, routing of documents, vendor insurance compliance and project scheduling,
Administrative Support: Responsible for preparation and tracking of Welcome Packages, tenant bill backs, tenant communications and events, as well as maintenance of related, Operations procedures materials.
Assistant Property Manager will also perform other duties as assigned by the Senior Property Manager.
This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with this position. While this description is intended to accurately reflect the position’s activities and requirements, American Assets Trust reserves the right to modify, add or remove duties as necessary.
Skills & Qualifications: Ideal candidate will possess a minimum of 5 years office property management experience,
A valid California Real Estate License is preferred, but not required for this position.
Minimum 2 years college, B.A. /B.S. degree preferred.
Must be computer literate to perform various computer functions. Experience with Microsoft Office, MRI, and work order software, a plus (Building Engines - work order system, Outlook, Excel [intermediate], Word, PowerPoint, etc.),
Ability to multi-task and effectively organize responsibilities to professionally maintain the building management office.
Additional Salary Information: Position is eligible for a year-end, performance bonus.
About American Assets Trust
American Assets Trust, Inc. is a full service, vertically integrated and self-administered real estate investment trust, or REIT, headquartered in San Diego, California. The Company has over 50 years of acquiring, improving, developing and managing premier retail, office and residential properties throughout the United States in some of the nation’s most dynamic, high-barrier-to-entry markets primarily in Southern California, Northern California, Oregon, Washington and Hawaii. The Company's retail portfolio comprises approximately 3.2 million rentable square feet, and its office portfolio comprises approximately 2.7 million square feet. In addition, the Company owns one mixed-use property (including approximately 97,000 rentable square feet of retail space and a 369-room all-suite hotel) and over 2,112 multifamily units. In 2011, the Company was formed to succeed to the real estate business of American Assets, Inc., a privately held corporation founded in 1967 and, as such, has significant experience, long-standing relationships and extensive knowledge of its core markets, sub-markets and asset classes. For additional information, please visit www.americanassetstrust.com.