The purpose of this position is to support the Senior Property Manager in overseeing the day to day operations management of a two million square foot Class A commercial office tower.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversee projects on site
Renegotiate contracts with vendors
Develops and maintains positive relationships with clients and tenants. Attends client and tenant meetings. Respond to tenant needs and services are in compliance with policies, procedures, regulations, contractual obligations and standards.
Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance and janitorial work. Reviews work orders to ensure that assignments are completed.
Coordinates tenant move in and out, and walks through spaces with tenants.
Obtains and reviews price quotes for the procurement of parts, services, and labor for projects.
Manages minor capital projects with typical budgets between $50K and $350K. Prepares capital operating budget and variance reports.
Manages vendor relationships and trains vendors on work order and billing procedures. Responsible for invoice processing and accuracy of cost center coding.
Conducts financial/business analysis including preparation of reports.
Monitors account performance as compared to company’s performance standards and budget.
Review and oversees tenant handbook, including approved vendors list and building rules and regulations.
Continuously identifies all operating risks, including environmental, health & safety, and discusses solutions with management. Drives the implementation of measures, procedures and training to minimize and mitigate operating risks.
Drives operating efficiency with the property
Performs daily property inspections to ensure property management policies and procedures are being performed and conditions meet company expectations.
Proactively maintains and assists in creating new policies and procedures to the ongoing operations of the building.
Other duties may be assigned.
Provides formal supervision to individual employees within single functional or operational area. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) required, Bachelor's degree (BA/BS) preferred with focus on business, technical or management areas. Minimum of two to four years of related experience and/or training. Ideal candidate will have five to eight years experience assisting with management of high-rise office towers in New York City. Previous experience managing a single, Class A, large square foot property required.
CERTIFICATES and/or LICENSES
CPM or RPA professional designation or candidacy preferred.
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to respond effectively to sensitive issues.
Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES
Intermediate to advanced skills with Microsoft Office Suite
SCOPE OF RESPONSIBILITY
Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.
Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans